Administrative Assistant

Administrative Assistant

Betis Group is seeking a highly motivated and detail oriented Administrative Assistant to join our team.  The Administrative Assistant will perform a variety of clerical, administrative, and accounting duties that are necessary to run our organization efficiently.  The ideal candidate will be proactive, extremely organized, exercise sound judgement, and have excellent communication skills. This is an on-site position located at our headquarters in McLean, VA.   

Betis Culture

The mission of our company is to provide the highest level of Information Technology (IT) products and services to our clients.  Our vision at Betis Group is to be the preeminent IT firm business leaders think of first when they require professional IT products and services.  We understand that our people are our greatest asset, and we appreciate that family should always be a priority.  We strive to perform at the highest level in every aspect of our business.  We choose to give back to the community and empower our employees to volunteer.       

Job Responsibilities/Essential Job Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)

  • Front Desk Reception and answering main office telephone
  • Phone system administrator
  • Open, sort, date stamp, and distribute mail according to area of responsibility
  • Maintain professional presentation of assigned office areas as required: Front Reception, Kitchen, Supply Closet and Conference Room
  • Greet all Visitors in the main lobby entrance and log them into the Visitor Log
  • Monitor and maintain kitchen and office supplies by ordering when inventory is low
  • Place orders for FED EX pick ups
  • Assist with actionable items for the Betis Emergency Preparedness Plan
  • Report and follow up on facility/equipment maintenance for McLean office
  • Maintain a technical document for all job-related log in credentials
  • Send broadcast messages via email to all Betis Group employees upon direction of CEO, COO, or HR Manager or Finance Manager
  • New Employee assigned work area set up
  • Asset Tracking Inventory Management
  • Submit a weekly status report to the Human Resource Manager detailing week to week activity
  • Coordinate monthly celebration activities, including birthday cards
  • Health & Wellness Program Coordination of Activities and Events

Accounting – A/P Tasks

  • Complete Accounts Payable attaching of invoices and mark P.O.s “Ready to Invoice”
  • Complete Accounts Payable Invoicing

Knowledge, Skills & Abilities

 Excellent oral and written communication skills to include developing and presenting formal presentations to all levels of management

  • Excellent organizational, planning, and prioritization skills
  • Excellent interpersonal skills
  • Proficient with MS Office Products (Word, Excel, Power Point)
  • Ability to use standard office equipment (computer, printer, fax machines)
  • Strong communication skills and ability to obtain required information in order to develop end products
  • Strong analytical and problem-solving skills
  • Excellent mathematical skills, including application and use in problem-solving.
  • Ability to coordinate own and others’ actions, manage own time and manage personnel resources
  • Strong understanding and expression of written and verbal English sentences and paragraphs in work-related documents
  • Sensitivity to problems; ability to determine when something is wrong or is likely to go wrong
  • Self-motivated with the ability to work independently

Experience

Individual must have at least one year of experience in an office setting OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. 

Education

High School Diploma or equivalent, preferred

Special Certifications/Security Clearances

  • US Citizenship Required

Benefits

Medical, Vision, and Dental Insurance Life Insurance STD, LTD, and AD&D Insurance PTO Retirement Plan Professional Development Assistance Tuition Reimbursement

Betis Group, Inc. is an Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under Federal, State, or local laws.

Audio Conferencing Systems Administrator

Audio Conferencing Systems Administrator

Betis Group is seeking an Audio-Conferencing Systems Administrator with proven experience to join its growing team.  The candidate should demonstrate expertise and experience on audio, video, net, and streaming services that allows staff to effectively collaborate in person and in a virtual setting.  Our ideal candidate is a natural leader and team player.

Betis Culture

The mission of our company is to provide the highest level of Information Technology (IT) products and services to our clients.  Our vision at Betis Group is to be the preeminent IT firm business leaders think of first when they require professional IT products and services.  We understand that our people are our greatest asset, and we appreciate that family should always be a priority.  We strive to perform at the highest level in every aspect of our business.  We choose to give back to the community and empower our employees to volunteer.

Job Responsibilities/Essential Job Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)

  • Ability to work across multiple technical teams to coordinate details and requirements for executive events.
  • Setup, test, operate, and tear down audio/visual and VTC equipment; (e.g., VTC carts, microphones, audio mixers, video switches, speakers, laptop computers for presentation, etc.).
  • Provide technical consultation and assist with videoconferencing operations and maintenance.
  • Execute all aspects of videoconferencing including call setup, end-user training, troubleshooting, and follow through on escalation of trouble incidents occurring during calls.
  • Provide technical and operational support for VTC architecture.
  • Assist with scheduling meeting rooms supporting conferences, training session, and special events.
  • Administrative experience scheduling, controlling, delivering, and monitoring meetings using Adobe Connect, WebEx, GoTo Meeting, Microsoft Teams, and Cisco vBrick

Knowledge, Skills & Abilities

  • Hands-on technical management of VTC hardware/software applications
  • Ability to manage Cisco VTC integration with Cisco Meeting Server (CMS) or Expressways VC
  • Ability to manage on-prem and cloud application/access
  • Ability to work across multiple technical teams to coordinate details and requirements for executive events.
  • Professional demeanor with strong written and oral communication skills

Experience

  • Five or more years of experience managing and supporting complex video and audio teleconferences using cited technologies.
  • Experience managing other collaboration platforms such as Cisco/Tandberg and Poly, and knowledge of how they interact with video teleconference (VTC) applications such as Microsoft Teams, Microsoft Teams Live Event, and Cisco WebEx.
  • Experience administering, managing, and running live streaming events for customers.
  • Experience with scripting
  • Experience managing Quality of Service (QoS) for the VTC
  • Experience managing live meetings and events, training sessions, and conferences
  • Experience in a financial services environment preferred.

Education

BA/BS in Computer Science, Communication Technology, or an equivalent combination of education or experience

Special Certifications/Security Clearances

  • US Citizenship Required
  • Must be able to obtain a minimum of PUBLIC TRUST/CONFIDENTIAL clearance or above as required by the scope of work/work objectives

Benefits

Medical, Vision, and Dental Insurance STD, LTD, and AD&D Insurance PTO Retirement Plan Professional Development Assistance Tuition Reimbursement

Betis Group, Inc. is an Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under Federal, State, or local laws.

VTC Administrator

VTC Administrator

Betis Group is seeking a candidate who is a natural leader and team player for this position as well as the following highlights that are most important for this position:

  • Hands-on technical management of VTC hardware/software applications
  • Ability to manage Cisco VTC integration with Cisco Meeting Server (CMS) or Expressways VC
  • Ability to manage on-prem and cloud application/access
  • Experience with scripting
  • Experience managing Quality of Service (QoS) for the VTC
  • Experience managing live meetings and events, training sessions, and conferences

In addition the candidate must have:

  • Experience managing other collaboration platforms such as Cisco/Tandberg and Poly, and knowledge of how they interact with video teleconference (VTC) applications such as Microsoft Teams, Microsoft Teams Live Event, and Cisco WebEx.
  • Experience administering, managing, and running live streaming events for customers.
  • Ability to work across multiple technical teams to coordinate details and requirements for executive events.
  • Setup, test, operate, and tear down audio/visual and VTC equipment; (e.g., VTC carts, microphones, audio mixers, video switches, speakers, laptop computers for presentation, etc.).
  • Provide technical consultation and assist with videoconferencing operations and maintenance.
  • Execute all aspects of videoconferencing including call setup, end-user training, troubleshooting, and follow through on escalation of trouble incidents occurring during calls.
  • Provide technical and operational support for VTC architecture.
  • Assist with scheduling meeting rooms supporting conferences, training session, and special events.
  • Administrative experience scheduling, controlling, delivering, and monitoring meetings using Adobe Connect, WebEx, GoTo Meeting, Microsoft Teams, and Cisco vBrick

Education & Qualifications

BA/BS in Computer Science, Communication Technology, or an equivalent combination of education or experience.
Five or more years of experience managing and supporting complex video and audio teleconferences using cited technologies

Knowledge of financial services industry security standards and practices
Experience in a financial services environment preferred.
Professional demeanor and strong written and oral communication skills

This is an on-site/hybrid position.

Other Requirements

Salary Commensurate with Experience

U.S. Citizen Required

Must pass a Public Trust background investigation.

Job Types: Full-time, Contract

Salary: $75,000.00 – $85,000.00 per year

Benefits:

  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • Do you have an active or inactive clearance or Public Trust?

Education:

  • Bachelor’s (Preferred)

Experience:

  • audio video technologies: 5 years (Required)
  • Microsoft Teams: 3 years (Required)
  • Financial services: 3 years (Preferred)

Work Location: One location

Software Asset Support Specialist

Betis Group has an immediate hire requirement for a Software Asset Support Specialist for a federal government client. This position will provide management and support for IT hardware and software assets on behalf of Government customers to include inventory management, asset tracking, asset deployment, software and license management, and asset disposal. This is a full-time, onsite position located in Washington, DC.

Minimum Requirements:

  • Bachelor’s Degree in any field. 5-years of relevant experience may be substituted
  • Between 2- and 6-years of professional experience in the IT field
  • At least 5-years of related experience managing IT assets to include, delivery and staging, asset tracking, asset deployment, license management, and asset disposal

General Experience:

  • Comfortable using technology, including smartphones and computers
  • Working knowledge of Asset Management Life Cycle to include:
    • Shipping and Receiving
    • Inventory Control
    • License Management
    • Inventory Decommissioning or Disposal
  • Ability to use Asset Management Program tools

Job Responsibilities:

  • Supports and maintains the helpdesk ticketing queue for requests and assistance. Manages day to day requests from end-users to fulfill software licensing needs and answer queries
  • Assists in fulfilling and provisioning IT software and associated services to end-users
  • Participates in the managing, tracking, utilization, and reporting of software assets throughout the agency
  • Maintain asset management system, keeping it up to date for all equipment assets through their life cycle
  • Establish a systematic method to define the lifecycle of an asset and make recommendations as and when any asset needs to be replaced or retired
  • Work with vendors to evaluate new technology/upgrades on our assets, related to efficiency/energy improvement, maintenance cost reduction, and life cycle improvement
  • Monitor all asset and equipment management expenditures, repairs and maintenance, utilization and under-utilized equipment, and all asset movements
  • Applies experience to analyze end-user requests and determines those that can be quickly resolved
  • Collaborates with team members to share information and best practices, to build knowledge management within the team
  • Responds to requests from end-users, managers, developers, and team members for specific IT Software Asset Management data information
  • Processes and maintains software licensing documentation
  • Ensures collection and maintenance of accurate Software Licensing information in repositories to address software compliance and inventory
  • Assist in maintaining the media library of all SW assets

Salary Range: $55,000-$65,000 per year